Firm Registration Terms

These Firm Registration Terms ("Firm Terms") apply to every private provider firm (the "Firm") that registers on the FLPPR platform operated by Paradigm Labs LLC. They supplement the FLPPR Terms of Service; if they conflict, these Firm Terms control for the Firm. An authorized representative accepts these Firm Terms at firm registration.

1. What the Platform Does for the Firm

The Firm maintains one live record on the Platform — roster, engagements, licenses, insurance, documents. For every participating jurisdiction, the Platform automatically maintains a per-jurisdiction registration and delivers every material update, satisfying the registration and update duties of section 553.791(4), Florida Statutes, for those jurisdictions. The Platform records delivery evidence the Firm can point to.

For jurisdictions that do not participate in FLPPR, the Firm remains fully responsible for registering and updating by that jurisdiction's own method. The Platform shows the Firm which jurisdictions participate.

2. The Firm Owns Data Truthfulness

• Section 553.791(4), Florida Statutes, requires a private provider firm to update its registration information within 5 business days after any change in contact information, licensure, or insurance. The Platform propagates changes to participating jurisdictions instantly — but propagation only works if the Firm enters the change. Entering accurate changes promptly, within the statutory window, is the Firm's duty, not the Platform's.
• Everything the Firm submits — profile data, roster and engagement facts, insurance details, documents, and anything submitted through a sync:write API key — must be true, accurate, and current. Automated submission does not dilute this obligation.
• License and credential data itself is canonical and system-owned: it is synchronized from public state records, and the Firm cannot and must not attempt to alter it. The Firm links licenses to its professionals by license number; the state data is the authority. If the Firm believes canonical data is wrong, it reports the discrepancy through the Platform rather than working around it.
• Derived qualified services and the Firm's registration_status (active / incomplete / lapsed) are computed by the Platform from the underlying facts. The Firm cannot hand-set them, and the Platform explains every gap that blocks active status.

3. Engagement Affirmations (E-Signature)

Adding or materially changing a professional on the Firm's roster requires an electronic signature by an authorized officer of the Firm affirming the relationship. Specifically, the signing officer attests to:

• The professional's relationship to the Firm (employee, agent, officer, or partner) and roster role (qualifier or duly authorized representative);
• For any duly authorized representative who will perform inspections: that the professional is an employee of the Firm entitled to receive reemployment assistance benefits under chapter 443, Florida Statutes, as required by section 553.791(9), Florida Statutes;
• For any professional holding only a provisional certificate: the identity of the licensed building code administrator providing direct supervision, as required by section 553.791(1)(f);
• That the signer is authorized to make the affirmation on the Firm's behalf.

Re-affirmation is required whenever the relationship type or roster role changes. The operative statement text signed at each affirmation is published in the versioned E-Signature Statements document; each signature records the statement version, signer, typed signature, timestamp, and technical metadata, under section 553.791(1)(g), Florida Statutes, and Florida's Uniform Electronic Transaction Act, section 668.50, Florida Statutes.

4. Consequences of False Attestation

A false attestation is a serious breach. If Paradigm Labs determines, after reasonable review, that an affirmation or submission was knowingly false or made without authority:

• The affected engagement or registration data may be suspended or removed;
• The Firm's registration status may be set to a non-active state until corrected, and repeated or egregious falsity may result in suspension or termination of the Firm's account;
• Because participating jurisdictions rely on the registry, Paradigm Labs may correct the record visible to affected jurisdictions and may notify them that previously delivered registration information was inaccurate and has been corrected or withdrawn;
• Where the conduct may violate law, Paradigm Labs may report it to the appropriate authority.

Nothing here limits the Firm's own legal exposure for false statements made to local enforcement agencies through the registration it directed the Platform to deliver.

5. Insurance Records

The Firm maintains structured insurance information (insurer, policy number, limits, occurrence vs. claims-made, tail coverage, effective and cancellation dates) and uploads its current certificate of insurance. The Firm is responsible for ensuring its coverage actually satisfies section 553.791(20), Florida Statutes, for the work it performs — including project-cost-dependent limits, Florida-authorized insurer, A.M. Best rating, and tail coverage for claims-made policies. The Platform displays limits and delivers COIs to participating jurisdictions with delivery evidence; it does not determine per-project sufficiency.

6. Document Upload Rules

The document whitelist is short by design:

• Permitted: certificates of insurance; optional qualification statements.
• Not permitted: anything containing sensitive personal information — Social Security numbers, driver licenses, W-2s, dates of birth, or similar. Do not upload license certificates either: the Platform regenerates license certificates on demand from canonical state data, stamped with verification date and source.

Uploads are scanned and hashed, and the uploader attests the document contains no prohibited personal information. Paradigm Labs may remove any document that violates these rules. If a jurisdiction asks the Firm for sensitive personal documents, handle that outside the Platform.

7. API Keys

• API keys issued to the Firm are the Firm's responsibility. All activity under a key — including roster, engagement, and insurance changes submitted via sync:write — is attributed to the Firm and carries the same truthfulness obligations and signature requirements as portal activity.
• Keep keys secret; rotate or revoke immediately on suspected compromise. Paradigm Labs may revoke keys to protect the Platform, with notice where practicable.

8. Multi-Firm Professionals

Professionals may be engaged concurrently by multiple firms. The Firm sees and manages only its own engagements, restrictions, and signatures. The Firm must not use the Platform to obtain or infer another firm's engagement or business information.

9. Jurisdiction Exclusions

The Firm is responsible for recording statutory jurisdiction exclusions for its professionals (for example, a professional who also works part-time for a building department and is therefore excluded from private provider services in that jurisdiction). The Platform enforces recorded exclusions in what it presents to jurisdictions; knowing which exclusions apply is the Firm's obligation.

10. Leaving the Platform

The Firm may close its account at any time. Before doing so, understand the effect:

• Registrations already delivered to participating jurisdictions are part of those jurisdictions' permanent records and are not un-delivered by account closure.
• On closure, the Firm's platform registrations are marked ended and participating jurisdictions are notified; the Firm resumes direct registration responsibility with every jurisdiction under section 553.791(4).
• Paradigm Labs will provide the Firm an export of its own record (profile, engagements, insurance history, documents, delivery evidence) on request within a reasonable period after closure.
• Append-only evidence records (signatures, registration history, status events) are retained as described in the Terms of Service.

11. Changes to These Firm Terms

Material changes take effect 30 days after notice to the Firm's administrators. Continued use after the effective date is acceptance. Versions are numbered and archived; the Firm's acceptance record always references the version accepted.

12. Everything Else

Free service, disclaimers, limitation of liability, indemnification, governing law, and venue are as set out in the FLPPR Terms of Service.